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Home » BI Admin

A Place of Your Own … from the SAS BI Administrator

Submitted by on 2011-10-17 – 2:00 AM One Comment

When the SAS BI Administrator adds a new user to the SAS BI system, a personal folder called “My Folder” is created for the user.  Each user can create sub folders and store BI content (such as reports, stored processes, and so on).   Users cannot make any other changes to the folder, such as changing the permissions (that’s naughty!).

In the SAS Management Console, all user folders are available under Users.  In this example the  (1) SASDemo user is logged into the SAS Management Console.   The My Folder that is expanded at the top belongs to SASDemo.  The highlighted folder (2) belongs to the taander user.  The other figures show how the folder looks in some of the other BI applications: Add-In for Microsoft Office, Web Report Studio, and Information Map Studio.

I’m a little bit of a neat freak when it comes to folder systems – the same rules do not apply to my desk or closets.  Angela (my co-author) gave me the idea to divide the folder by these major categories:

  • Data  Place to store datasets I use or have created (trust me it’s all highly relevant, good stuff)
  • Projects Place to keep similar files; I have this folder broken out into Blog Topics, Book Examples.
    These folders could also contain information maps and OLAP cubes.  Although I usually store those in the general folders so they are available for all users.
  • Reports Place where I have some sample WRS reports or reports that I don’t consider related to a project.
  • Stored Process  Place where I have stored processes that I don’t consider related to project.  It’s a play area – I love stored processes!
Do you have a favorite way to organize you system – comment below.

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Tricia Aanderud

Director of Data Visualization at Zencos Consulting
Tricia Aanderud is a SAS Business Intelligence and Visual Analytics consultant based in Raleigh, NC who works for Zencos Consulting. She has written several books about SAS, presented papers at many SAS conferences, and has been using SAS since 2001. Contact her for assistance with your next project.
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  • Angela Hall says:

    Awesome post (as always) Tricia! The My Folders area is a great location to organize and store content. This location is automatically locked down so no other users can muck with your stuff, making it a great place to develop and test reports before sharing with others in a shared folder location.

    When you are organizing a shared folder structure for your entire organization, check out my post (linked below) for examples and recommendations.

    http://blogs.sas.com/content/bi/2011/08/17/get-organized-at-least-in-the-metadata/

    ~ Angela